Information Technology Advisory Committee (ITAC)

November 15, 2005 Minutes – 3pm

Keokuk and West Burlington ICN Rooms

 

Present:  Ken Allaman, Barb Altheide, Nancy Casady, Chuck Chrisman, Jeff Ebbing, Jana Gibbs, Rebecca Hannum, Bruce Huddleson, Judy Houseal, Brian McAtee and Dick Springsteen

Absent:  Tim Ahern, Curt Blom, Wes Carpenter, Pam Bradley, Ione Good, Lori Harris, Jean Kelly, Lucinda Larson, Laura Menke, Roxy Riessen, Cozell Wagner, and Joan Williams



  1. Welcome – Please Bring Yellow Binders

  2. Technology Request Process Update

Cabinet members should have distributed Tech and Equipment Request Forms.  Brian McAtee did not think he had received his forms.  Chuck will contact Curt Blom to check on the status.

 

  1. FY06 Subcommittees
    Update on Student ID Committee –     Chuck will ask Joan about the status of this committee and to give an update at our next ITAC committee meeting.
    Web Committee –     Liquid Matrix Demo on 11/21 at 1pm…via phone and Web
       - Chuck is scheduling a Campus Cruiser portal demo for a mid-January date.

Printing Assessment Committee – Nancy Casady – Brian McAtee
   - Brian McAtee updated ITAC on the printing assessment initiative.  Brian stated that “Encompass” will be loading software on our network to conduct a usage report on our network printers.  This should give us some information on how to move forward.  Also, Brian stated that they will be meeting with Dave Accord and Kim Tracey about best practices for sending print jobs to the Print shop.  Chuck stated that the committee may look into establishing best practices guidelines in order to better manage print jobs at SCC.  Additional info will be provided at the next ITAC meeting.

  

  1. ITAC Focus Topics?

Administrative Guideline

Rebecca Hannum provided an Administrative Guideline draft for using home equipment at SCC.  Chuck asked the ITAC committee to look over this draft and provide input before the next meeting.  The ITAC committee will continue to work on this draft throughout the spring.  A copy of the draft is attached to ITAC minutes email.

 

Final Grade Discussions

Chuck reported that final grades will be entered electronically over the next week or so.  Help desk support has been increased to cover more hours.  Chuck can also be reached on his cell phone at any time to help with technical issues related to My SCC (Web Advisor).  Mike Bennett has added a “Last Date of Attendance” feature to the section grading screen to allow for this info to be entered electronically as well.

 

My SCC Web

Tammy Hobbs has created some instructional cards for students to help them access SCC email, storage, online courses, and My SCC Web.  The cards will be located at both campuses and centers in the labs and student services areas. 

 

Strategic Plan Review

Chuck reviewed technology strategic plan with ITAC members.  Plan progress is going well.   The only issue at this point is the security audit and plan that may need to be delayed until the VoIP Telephony implementation is completed.   Also, a security audit should include all functional areas of the college…not just IT.  More discussion on this topic in the future.

 

Update on VoIP information sessions – Chuck and Bruce discussed the VoIP Telephony conversations that have been going on.  Over 50 people have attended the sessions with more to come in the spring.  Chuck and Bruce discussed provided a PowerPoint and additional information to the ITAC committee.  Info included:

-         Why are we moving to VoIP

-         What are the advantages and benefits

-         What is the projected schedule of implementation

-         Illustrations on VoIP structure in reference to all centers and campuses.

  1. Current Issues?
    Dropped students do not appear on My SCC Web – this is an option on the parameter screens but they still appear in alphabetical order.  Cozell is talking with Ginny Dusanek about this issue…move to next meeting.

No additional issues were communicated…

 

6.      FY06 Topics for Next Meeting

ITAC committee went decided to discuss wireless technologies and Student ID’s
Items in bold were listed as discussion topics for next meeting.

  1. Next Meeting – Late January – Chuck will schedule

Update on VoIP

Administrative Guideline Draft

WebAdvisor 3.0

Iowa Community College Network Consortium

Additional Topics