Information Technology Advisory Committee (ITAC)

October 11, 2005 Agenda – 3pm

Keokuk and West Burlington ICN Rooms

Minutes


Present:  Ken Allaman, Barb Altheide, Nancy Casady, Wes Carpenter, Chuck Chrisman, Jeff Ebbing, Jana Gibbs, Ione Good, Rebecca Hannum, Lori Harris, Judy Houseal, Bruce Huddleson, Jean Kelly, Roxy Riessen, Cozell Wagner, and Joan Williams

Absent:  Tim Ahern, Curt Blom, Pam Bradley, Lucinda, Larson, Brian McAtee, Laura Menke and Dick Springsteen

 

 

  1. Introductions and Welcome
    ITAC Committee members introduced themselves.  Chuck Chrisman presented all committee members with a “yellow” binder with the agenda and associated handouts.  Chuck asked the committee to bring binders to future meetings to organize documents.

 

  1. ITAC Committee – Members and Responsibilities (Handout)
    Chuck Chrisman provided an overview of the roles and responsibilities of the ITAC committee.  A handout was provided that documented members, positions, and FY2006 topics.  ITAC is an advisory committee that discusses planning, policies & guidelines, emerging technologies and current issues.

 

  1. Technology Planning at SCC

Chuck discussed the technology planning strategies at SCC.  A brief description of each planning element is provided below:

·        SCC Technology Plan – A five year vision plan that was completed in May of 2005 for FY06-10.  The plan is updated annually and is used as a resource to make decisions during the technology request process.

·        Technology Request Process – A short term planning strategy used to request technology for the next fiscal year.  The process starts November 1st and concludes in May.

 

4.            SCC Technology Committees
ITAC – Advisory Committee that meets monthly and provides input on technical strategies, issues, and policies.

Technology Planning Committee – Focused on long range technical planning that is updated annually

Tech Request Budget Committee – Focused on short term technology planning and requests. 

 

  1. FY06 Subcommittees

The committee discussed subcommittees that need to be organized during the fall semester.  Chuck emphasized the importance of the following subcommittees:

            SCC Web Design – Portal Research  (Chairs:  Chuck Chrisman and Jeff Ebbing)

            Printing Assessment  - Nancy Casady (Chair: Nancy Casady)

 

Chuck will be inviting SCC employees to participate on these subcommittees and provide an update at the ITAC November meeting.  The group also discussed additional important topics that need to be addressed at some point:

            Student ID’s – Labs, Library, Café (Joan Williams)

            Datatel Release 18…next release must be implemented by 2007 (Judy Houseal)

Phone System Planning -  transition to VoIP (Bruce Huddleson)
Electronic Textbooks – (Jean Kelly)

Document Imaging – (Joan Williams)

 

Joan Williams stated that student services already have a committee that is looking at Student ID’s.  Joan will provided updates to this group at our monthly meetings.  Chuck Chrisman stated that it is important that we prioritize our topics and research due to staff and financial resources.  The committee agreed to focus on the SCC Web Design and Printing Assessment subcommittees at this point.  In addition, the Phone System Project and Equipment from Home will also be on the next agenda as priority topics.
  

  1. What is going on?
    Chuck Chrisman discussed current projects.  A summary is provided below:
    Internet Based Videoconferencing (IPVC)     – Provides SCC with capability of videoconferencing over the network and Internet.  These bids will be taken to the SCC board for approval at the November board meeting.
    SCC Information Technology Services – ITAC committee was encouraged to visit the technology services Web Site at www.scciowa.edu/its and provide input.
    Tech Request Process – Reminder that the SCC Tech Request Process begins November 1st

Upcoming Live Applications for the Datatel system include Degree Audit, online pay advice, instant enrollment for Continuing Education and eCommerce.

 

  1. Current Issues?
    Lab Coverage for Tammy Hobbs…when absent (Chuck will work on this)

Dropped students do not appear on My SCC Web – this is an option on the parameter screens but they still appear in alphabetical order.  Cozell is talking with Ginny Dusanek about this issue. 

Can SCC provide Office software to students at a reasonable rate?  Chuck checking with other colleges

 

8.      FY06 Tentative Agenda Topics – Agenda Planning
Items in bold were listed as discussion topics for next meeting.
My SCC Web - WebAdvisor  
Classroom Technologies
Training Services

Phone System – Voice over Internet Protocol (VoIP)
Technical Standards
Equipment from Home
Wireless Technologies
Communication
HelpDesk
Administrative Guidelines that impact technology and services

Internet Access for Dorms

  1. Next Meeting – Tuesday, November 15th at 3pm.  ICN rooms at WB and Keokuk