Information Technology Advisory Committee (ITAC)

September 28th, 2006 Minutes – 3pm

Keokuk and West Burlington ICN Rooms

 

 

 

  1. Welcome

 

 

  1. ITAC Review (Handout)

Chuck distributed a document outlining the role of the Information Technology Advisory Committee.  In addition, the document lists current members. 

  1. Website Redesign Project

Interact Communications is currently conducting their market analysis with SCC stakeholders such as current students, high school students, SCC staff and business leaders.  This information will be analyzed and used to design the navigational scheme for the Web site.  For example, what do high school students look for in an educational Web site and what type of navigational design meets their needs.  The Web site is then broken down into elements based on the type of visitor.  Focus groups will be conducted on October 3rd and 4th.  SCC will be presented with 3 designs in order to determine preference, navigational scheme and graphic layout.

 

  1. Wireless in Residence Halls and WB and Keokuk

Bruce Huddleson and Richard Wamsley have been working on wireless implementations in the residence halls at the West Burlington and Keokuk Campuses.  We have been having some technical issues with the Access Points and will continue to troubleshoot the issue until the environment is stable.  Chuck reminded the ITAC committee that wireless access points will be implemented at both campuses during the late spring period.

 

  1. Security Assessment – October

An outside company will be conducting a security assessment of SCC’s technical environment in reference to physical security, network security, system security and compliance with regulatory practices.  The assessment will lay the framework for an SCC security plan that will provide a plan to safeguard personal and confidential information.

 

  1. VoIP Update

The VoIP implementation has been completed.  We are still experience some issues at the Keokuk Campus with garbled voice.  This tends to happen most when accessing voice mail.  We are working with our VoIP vendor to improve and eliminate these issues.  We appreciate the patience and communication provided by the Keokuk campus during this period.  Please continue to relay any issues to Bruce Huddleson at extension 5080 or bhuddleson@scciowa.edu.

 

  1. Datatel Release 18/SQL Upgrade

Datatel is requiring all institutions to upgrade to Release 18 by the fall of 2007.  This means that we are currently working on a plan and test environment for this transition.

 

  1. Technology Request Process – Nov 1 thru March 1st

The annual technology request process will begin November 1st with all forms being due by March 1st.  Chuck will send out information to everyone via the TechBits newsletter and communicate the process to the Administrative Cabinet during an October meeting.

 

  1. Sharepoint Portal Development

The Information Technology Services department is working on a solution to provide network data storage, email, and calendar functions from one interface.  More information in the near future.

 

  1. MS Software to Students Discount

SCC is currently discussing offering the software for the Microsoft operating system and office suite at a reduced cost.  Chuck Chrisman and Dale Walker will be working on this during the fall term and will provide more info as it becomes available.

 

  1. Current Issues?

The ITAC committee discussed the availability of labs at the West Burlington campus.  Challenges have been communicated based on the needs of scheduled classes and the availability of the lab.  Communication will take place during the fall term in reference to additional resources and process changes.

 

  1. Research and  Discussion Topics for FY07
    1. Security Plan and Policies
    2. Web based technologies
    3. other

 

  1. Next Meeting – Late October

To be determined

Go over technology plan